Microsoft 365 is a massive suite, and you could spend your afternoon clicking through endless ribbons. On the other hand, you could get your work done in half the time by knowing the most useful keyboard shortcuts. From universal commands to app-specific essentials, here’s every Microsoft 365 shortcut you need to keep your hands off the mouse.
Scroll to the bottom to grab your free, printable Microsoft 365 keyboard shortcut cheat sheet.
The keyboard shortcuts in this article apply to Windows computers. The Mac versions are often the same, except Alt is Option and Ctrl is Command (⌘).
Universal Microsoft 365 shortcuts
The foundational keys that work across every Office app
Mastering these universal commands ensures you can manage files and basic editing tasks consistently across the suite.
File management
|
Command |
Shortcut |
|---|---|
|
Open new file |
Ctrl+N |
|
Open existing file |
Ctrl+O |
|
Launch Save As dialog |
F12 |
Editing essentials
|
Command |
Shortcut |
|---|---|
|
Undo last action |
Ctrl+Z |
|
Redo last action |
Ctrl+Y |
|
Select all content |
Ctrl+A |
|
Repeat last action (Word/PPT/Excel) |
F4 |
Selecting things
|
Command |
Shortcut |
|---|---|
|
Select text/cells by word or block |
Ctrl+Shift+Arrow Keys |
|
Select everything to the beginning |
Ctrl+Shift+Home |
|
Select everything to the end |
Ctrl+Shift+End |
Clipboard mastery
|
Command |
Shortcut |
|---|---|
|
Copy selection |
Ctrl+C |
|
Paste selection |
Ctrl+V |
|
Cut selection |
Ctrl+X |
|
Paste as plain text (where supported) |
Ctrl+Shift+V |
Ribbon navigation
You don’t need your mouse to use the ribbon in Microsoft 365 apps. Press Alt and small letter labels—called KeyTips—appear over every tab and command. For example, to insert a table in Word, it’s Alt > N > T > I.
Microsoft Word keyboard shortcuts
Navigating long documents and managing layouts
Using keyboard shortcuts in Word helps keep your creative drafting momentum.
The essentials
|
Command |
Shortcut |
|---|---|
|
Insert page break |
Ctrl+Enter |
|
Create line break |
Shift+Enter |
|
Open Apply Styles task pane |
Ctrl+Shift+S |
|
Insert hyperlink into selected text |
Ctrl+K |
|
Cycle selected text between lowercase, UPPERCASE, and Title Case |
Shift+F3 |
Little-known power moves
|
Command |
Shortcut |
|---|---|
|
Apply Normal style |
Ctrl+Shift+N |
|
Apply Heading 1 / 2 / 3 styles |
Ctrl+Alt+1 / 2 / 3 |
|
Move current paragraph up or down |
Alt+Shift+Up Arrow / Down Arrow |
|
Insert non-breaking space to keep words together on the same line |
Ctrl+Shift+Space |
|
Toggle Track Changes on and off to switch between drafting and editing |
Ctrl+Shift+E |
|
Jump cursor back to the last place you were editing before you closed the file |
Shift+F5 |
Microsoft Excel keyboard shortcuts
Managing data and formulas like a pro
Excel efficiency relies on bypassing the ribbon to manipulate data and audit complex formulas instantly.
The essentials
|
Command |
Shortcut |
|---|---|
|
Open Format Cells dialog for number formats, alignment, borders, and more |
Ctrl+1 |
|
Edit active cell without needing to double-click |
F2 |
|
Convert range into an official Excel table |
Ctrl+T |
|
Snap to edge of data region |
Ctrl+Arrow Keys |
|
Automatically insert SUM formula for adjacent cells |
Alt+= |
|
Force line break within cell |
Alt+Enter |
|
Snap current column width to fit data |
Alt > H > O > I |
Little-known power moves
|
Command |
Shortcut |
|---|---|
|
Open Paste Special menu |
Ctrl+Alt+V |
|
Toggle filter buttons on and off |
Ctrl+Shift+L |
|
Cycle through absolute, relative, and mixed reference types when tying a formula |
F4 |
|
Scroll back to active cell after you’ve scrolled away to look at other data |
Ctrl+Backspace |
|
Expand or collapse formula bar so you can read complex, multiline formulas |
Ctrl+Shift+U |
|
Bring up a list of all named ranges when typing a formula |
F3 |
Microsoft PowerPoint keyboard shortcuts
Designing and delivering better presentations
These shortcuts help you build slides rapidly and navigate live presentations with professional confidence.
The essentials
|
Command |
Shortcut |
|---|---|
|
Insert new slide |
Ctrl+M |
|
Duplicate current slide |
Ctrl+Shift+D |
|
Start slideshow from first slide |
F5 |
|
Start slideshow from current slide |
Shift+F5 |
|
Group or ungroup selected objects |
Ctrl+G / Ctrl+Shift+G |
|
Cycle through objects on slide |
Tab / Shift+Tab |
Little-known power moves
|
Command |
Shortcut |
|---|---|
|
Activate selected text box so you can type inside |
F2 |
|
Move selected slide up or down in the slide order |
Ctrl+Up Arrow / Down Arrow |
|
Move selected slide to the beginning or end of the presentation |
Ctrl+Shift+Up Arrow / Down Arrow |
|
Duplicate selected object or slide |
Ctrl+D |
|
Black out or white out screen during a slideshow |
B / W |
|
Turn mouse pointer into a virtual laser pointer during a slideshow |
Ctrl+L |
Microsoft Outlook keyboard shortcuts
Taking control of your inbox and calendar
Hundreds of billions of emails are sent every day, and it can be a time-consuming task. Learn these shortcuts to speed up your workflow.
The essentials
|
Command |
Shortcut |
|---|---|
|
Navigate to email section |
Ctrl+1 |
|
Start new email |
Ctrl+N |
|
Reply to selected email |
Ctrl+R |
|
Reply All on selected email |
Ctrl+Shift+R |
|
Jump to Search box to find a message |
Ctrl+E |
Little-known power moves
|
Command |
Shortcut |
|---|---|
|
Jump directly to Inbox folder |
Ctrl+Shift+I |
|
Activate Navigation Pane. Then type the first few letters of a folder name |
Ctrl+Y |
|
Mark selected message as Read (Q) or Unread (U) |
Ctrl+Q / Ctrl+U |
|
Send email |
Ctrl+Enter |
|
Open selected email in new window |
Shift+Enter |
|
Permanently delete selected email |
Shift+Delete |
Microsoft Teams keyboard shortcuts
Streamlining your collaboration and calls
Since we’re all spending more time in digital meetings, these Teams-specific shortcuts are mandatory for avoiding “mute mishaps” and other panicky problems!
The essentials
|
Command |
Shortcut |
|---|---|
|
Open Settings with Search bar active (type Audio or Video to check your devices) |
Ctrl+Comma (,) |
|
Toggle mute status on or off during meeting |
Ctrl+Shift+M |
|
Toggle camera on or off during meeting |
Ctrl+Shift+O |
|
Start new chat or search for a person |
Ctrl+N |
|
Navigate the sidebar apps |
Ctrl+1–6 |
Little-known power moves
|
Command |
Shortcut |
|---|---|
|
Open full list of every available keyboard shortcut in Teams |
Ctrl+Period (.) |
|
Jump to Command bar and view all slash commands |
Ctrl+Slash (/) |
|
Toggle Raise Hand feature during a meeting |
Ctrl+Shift+K |
|
Start screen-sharing session during a meeting |
Ctrl+Shift+E |
Microsoft OneNote keyboard shortcuts
Organizing notes, ideas, and research faster
Keyboard shortcuts in OneNote help you capture ideas quickly and navigate large notebooks without breaking your flow.
The essentials
|
Command |
Shortcut |
|---|---|
|
Create new page |
Ctrl+N |
|
Create new section |
Ctrl+T |
|
Open new notebook |
Ctrl+O |
|
Search all notebooks |
Ctrl+E |
|
Create quick note |
Ctrl+Shift+M |
Little-known power moves
|
Command |
Shortcut |
|---|---|
|
Switch between sections |
Ctrl+Tab / Ctrl+Shift+Tab |
|
Move between pages |
Ctrl+Page Up / Page Down |
|
Dock OneNote window to your screen |
Ctrl+Alt+D |
|
Jump to previous page you viewed |
Alt+Left Arrow |
|
Jump forward to next page |
Alt+Right Arrow |
Printable cheat sheet
A handy reference guide to pin to your noticeboard
All these shortcuts are a lot to memorize at once! To make the transition from your mouse to your keyboard easier, download the HTG Microsoft 365 keyboard shortcut cheat sheet. When you click the link, you’ll find the download button in the top-right corner of your screen.
Mastering these Microsoft 365 shortcuts—and keeping your printable cheat sheet nearby—turns everyday tasks into muscle memory. For even faster workflows, customize your Quick Access Toolbar in Word, Excel, and PowerPoint—and your most-used actions will always be just a simple Alt+Number away.
- OS
-
Windows, macOS, iPhone, iPad, Android
- Free trial
-
1 month
Microsoft 365 includes access to Office apps like Word, Excel, and PowerPoint on up to five devices, 1 TB of OneDrive storage, and more.
