The Microsoft 365 shortcuts that actually save you time (with printable cheat sheet)


Microsoft 365 is a massive suite, and you could spend your afternoon clicking through endless ribbons. On the other hand, you could get your work done in half the time by knowing the most useful keyboard shortcuts. From universal commands to app-specific essentials, here’s every Microsoft 365 shortcut you need to keep your hands off the mouse.

Scroll to the bottom to grab your free, printable Microsoft 365 keyboard shortcut cheat sheet.

The keyboard shortcuts in this article apply to Windows computers. The Mac versions are often the same, except Alt is Option and Ctrl is Command ().

Universal Microsoft 365 shortcuts

The foundational keys that work across every Office app

Mastering these universal commands ensures you can manage files and basic editing tasks consistently across the suite.

File management

Command

Shortcut

Open new file

Ctrl+N

Open existing file

Ctrl+O

Launch Save As dialog

F12

Editing essentials

Command

Shortcut

Undo last action

Ctrl+Z

Redo last action

Ctrl+Y

Select all content

Ctrl+A

Repeat last action (Word/PPT/Excel)

F4

Selecting things

Command

Shortcut

Select text/cells by word or block

Ctrl+Shift+Arrow Keys

Select everything to the beginning

Ctrl+Shift+Home

Select everything to the end

Ctrl+Shift+End

Clipboard mastery

Command

Shortcut

Copy selection

Ctrl+C

Paste selection

Ctrl+V

Cut selection

Ctrl+X

Paste as plain text (where supported)

Ctrl+Shift+V

Ribbon navigation

You don’t need your mouse to use the ribbon in Microsoft 365 apps. Press Alt and small letter labels—called KeyTips—appear over every tab and command. For example, to insert a table in Word, it’s Alt > N > T > I.

Microsoft Word keyboard shortcuts

Using keyboard shortcuts in Word helps keep your creative drafting momentum.

The essentials

Command

Shortcut

Insert page break

Ctrl+Enter

Create line break

Shift+Enter

Open Apply Styles task pane

Ctrl+Shift+S

Insert hyperlink into selected text

Ctrl+K

Cycle selected text between lowercase, UPPERCASE, and Title Case

Shift+F3

Little-known power moves

Command

Shortcut

Apply Normal style

Ctrl+Shift+N

Apply Heading 1 / 2 / 3 styles

Ctrl+Alt+1 / 2 / 3

Move current paragraph up or down

Alt+Shift+Up Arrow / Down Arrow

Insert non-breaking space to keep words together on the same line

Ctrl+Shift+Space

Toggle Track Changes on and off to switch between drafting and editing

Ctrl+Shift+E

Jump cursor back to the last place you were editing before you closed the file

Shift+F5

Microsoft Excel keyboard shortcuts

Managing data and formulas like a pro

Excel efficiency relies on bypassing the ribbon to manipulate data and audit complex formulas instantly.

The essentials

Command

Shortcut

Open Format Cells dialog for number formats, alignment, borders, and more

Ctrl+1

Edit active cell without needing to double-click

F2

Convert range into an official Excel table

Ctrl+T

Snap to edge of data region

Ctrl+Arrow Keys

Automatically insert SUM formula for adjacent cells

Alt+=

Force line break within cell

Alt+Enter

Snap current column width to fit data

Alt > H > O > I

Little-known power moves

Command

Shortcut

Open Paste Special menu

Ctrl+Alt+V

Toggle filter buttons on and off

Ctrl+Shift+L

Cycle through absolute, relative, and mixed reference types when tying a formula

F4

Scroll back to active cell after you’ve scrolled away to look at other data

Ctrl+Backspace

Expand or collapse formula bar so you can read complex, multiline formulas

Ctrl+Shift+U

Bring up a list of all named ranges when typing a formula

F3

Microsoft PowerPoint keyboard shortcuts

Designing and delivering better presentations

These shortcuts help you build slides rapidly and navigate live presentations with professional confidence.

The essentials

Command

Shortcut

Insert new slide

Ctrl+M

Duplicate current slide

Ctrl+Shift+D

Start slideshow from first slide

F5

Start slideshow from current slide

Shift+F5

Group or ungroup selected objects

Ctrl+G / Ctrl+Shift+G

Cycle through objects on slide

Tab / Shift+Tab

Little-known power moves

Command

Shortcut

Activate selected text box so you can type inside

F2

Move selected slide up or down in the slide order

Ctrl+Up Arrow / Down Arrow

Move selected slide to the beginning or end of the presentation

Ctrl+Shift+Up Arrow / Down Arrow

Duplicate selected object or slide

Ctrl+D

Black out or white out screen during a slideshow

B / W

Turn mouse pointer into a virtual laser pointer during a slideshow

Ctrl+L

Microsoft Outlook keyboard shortcuts

Taking control of your inbox and calendar

Hundreds of billions of emails are sent every day, and it can be a time-consuming task. Learn these shortcuts to speed up your workflow.

The essentials

Command

Shortcut

Navigate to email section

Ctrl+1

Start new email

Ctrl+N

Reply to selected email

Ctrl+R

Reply All on selected email

Ctrl+Shift+R

Jump to Search box to find a message

Ctrl+E

Little-known power moves

Command

Shortcut

Jump directly to Inbox folder

Ctrl+Shift+I

Activate Navigation Pane. Then type the first few letters of a folder name

Ctrl+Y

Mark selected message as Read (Q) or Unread (U)

Ctrl+Q / Ctrl+U

Send email

Ctrl+Enter

Open selected email in new window

Shift+Enter

Permanently delete selected email

Shift+Delete

Microsoft Teams keyboard shortcuts

Streamlining your collaboration and calls

Since we’re all spending more time in digital meetings, these Teams-specific shortcuts are mandatory for avoiding “mute mishaps” and other panicky problems!

The essentials

Command

Shortcut

Open Settings with Search bar active (type Audio or Video to check your devices)

Ctrl+Comma (,)

Toggle mute status on or off during meeting

Ctrl+Shift+M

Toggle camera on or off during meeting

Ctrl+Shift+O

Start new chat or search for a person

Ctrl+N

Navigate the sidebar apps

Ctrl+1–6

Little-known power moves

Command

Shortcut

Open full list of every available keyboard shortcut in Teams

Ctrl+Period (.)

Jump to Command bar and view all slash commands

Ctrl+Slash (/)

Toggle Raise Hand feature during a meeting

Ctrl+Shift+K

Start screen-sharing session during a meeting

Ctrl+Shift+E

Microsoft OneNote keyboard shortcuts

Organizing notes, ideas, and research faster

Keyboard shortcuts in OneNote help you capture ideas quickly and navigate large notebooks without breaking your flow.

The essentials

Command

Shortcut

Create new page

Ctrl+N

Create new section

Ctrl+T

Open new notebook

Ctrl+O

Search all notebooks

Ctrl+E

Create quick note

Ctrl+Shift+M

Little-known power moves

Command

Shortcut

Switch between sections

Ctrl+Tab / Ctrl+Shift+Tab

Move between pages

Ctrl+Page Up / Page Down

Dock OneNote window to your screen

Ctrl+Alt+D

Jump to previous page you viewed

Alt+Left Arrow

Jump forward to next page

Alt+Right Arrow

Printable cheat sheet

A handy reference guide to pin to your noticeboard

All these shortcuts are a lot to memorize at once! To make the transition from your mouse to your keyboard easier, download the HTG Microsoft 365 keyboard shortcut cheat sheet. When you click the link, you’ll find the download button in the top-right corner of your screen.


Mastering these Microsoft 365 shortcuts—and keeping your printable cheat sheet nearby—turns everyday tasks into muscle memory. For even faster workflows, customize your Quick Access Toolbar in Word, Excel, and PowerPoint—and your most-used actions will always be just a simple Alt+Number away.

OS

Windows, macOS, iPhone, iPad, Android

Free trial

1 month

Microsoft 365 includes access to Office apps like Word, Excel, and PowerPoint on up to five devices, 1 TB of OneDrive storage, and more.




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Recent Reviews


The battle between AMD and NVIDIA rages on eternally, it seems, though it’s rather a one-sided battle in the desktop PC market, where NVIDIA holds something like 95%, and AMD most of what’s left apart from Intel’s (almost) 1%.

But as dominant and popular as NVIDIA is, AMD proponents could always raise the value argument. On a per-dollar basis, you get more value with an AMD card, and even better, you have the benefit of AMD “FineWine” which ensures your card will become even better with time.

What “FineWine” meant—and why it mattered

FineWine was something that AMD fans began to notice during the GCN (Graphics Core Next) architecture. Incidentally, the last AMD dedicated GPU I bought was the R9 390, which was of that lineage. Since then, all my AMD GPUs have been embedded in consoles or handheld PCs, but I digress.

The R9 390 is actually a good example of FineWine. Launched in 2015, like many AMD cards, the R9 390 had a rough start, and I sold mine in exchange for a stopgap card in the form of the RTX 2060, because I wanted to play Cyberpunk 2077 on PC, where it wasn’t broken the way it was on consoles. Even though, on paper, the raw power of the RTX 2060 wasn’t much more than a 390, the AMD card’s performance on my (then) 1080p monitor was a stuttery mess, whereas everything suddenly ran great on my 2060 the minute the AMD GPU was expunged from the system.

But, a decade later, that same game is perfectly playable on this card, as you can see in this TechLabUK video.

A lot of it is because the developers have kept patching and improving the game, but this is something you see across the board for AMD cards on various games. This is FineWine. Years later, with continued driver updates from AMD, the cards go from being a little worse than their NVIDIA equivalent at launch to being as good or even a little better in the long run.

Of course, that’s not super helpful to customers who buy hardware at launch, but it has given some AMD users computers with longer lifespans than you’d think, and made many used AMD cards an even better bargain.

Why AMD’s FineWine era worked

A bit of smoke and mirrors

The PULSE AMD Radeon RX 6800 XT next to an AMD RX 6600 XT Phantom Gaming D. Credit: Ismar Hrnjicevic / How-To Geek

FineWine wasn’t magic, of course. The phenomenon was the result of a mix of factors. AMD’s architectures were in some cases a little too forward-thinking for the APIs of the day. Massively parallel with a focus on compute, they’d only come into their own with DirectX 12 and more modern games. NVIDIA’s cards at the time were better optimized to run current games well. Over time, NVIDIA cards would make similar architectural changes, but with better timing.

The other reason FineWine was a thing came down to driver maturity. As a much smaller company with fewer resources, it seems that AMD had some trouble releasing cards with optimized drivers. So, over time, the card would start performing as intended.

In both cases, you could frame FineWine not as the card getting better, but rather getting “less worse” over time. If you set the bar low at launch, the only way is up. However, there’s a third factor to take into account as well. AMD dominates console gaming. The two major home console series have now run on AMD GPUs for two generations, and so games are developed with that hardware in mind. This also gives newer titles a bit of a leg up, though it’s hard to know exactly by how much.

How AMD moved on from FineWine

It seems worse, but it’s actually better

An AMD RX 9070 XT Gigabyte gaming graphics card. Credit: Ismar Hrnjicevic / How-To Geek

With the shift to RDNA architecture, AMD made a deliberate change in philosophy. Modern Radeon GPUs are designed to perform well right out of the gate. Reviews on day one are much closer to what you could expect years later. There are still decent gains to be had on RDNA cards with game-specific optimizations (Spider-Man on PC is a great example), but the golden age of FineWine seems to be in the past now.

That’s a good thing! Products should put their best foot forward on day one, so let’s not shed a tear for FineWine in that regard. So it’s not so much that AMD doesn’t care about improving the performance and stability of older cards over the years, it’s that the company is now better at its job, and so there’s less room for improvement.

Sapphire NITRO+ AMD Radeon RX 9070 XT GPU

Cooling Method

Air

GPU Speed

2520Mhz

The AMD Radeon RX 9070 XT from Sapphire features 16GB of DDR6 memory, two HDMI and two DisplayPorts, and an overengineered cooling setup that will keep the card cool and whisper quiet no matter the workload.


NVIDIA kept the idea—but changed the formula

It’s all about AI

It’s funny, but these days I think of NVIDIA cards as the ones with major longevity. Take the venerable GTX 1080 and 1080 Ti cards. These cards only lost game-ready driver support in 2025, which doesn’t immediately make them useless, it just means no more optimization for those chips. What an incredible run, getting a decade of relevant game performance from a GPU!

But, that’s not really NVIDIA’s take on FineWine. Instead, the company has taken to adding new and better features to its cards long after they’ve been launched. Starting with the 20-series, the presence of machine-learning hardware means that by improving the AI algorithms for technologies like DLSS, these cards have become more performant with better image quality over time.

While NVIDIA has made some features of its AI technology exclusive to each generation, so far all post 10-series GPUs benefit from every new generation of DLSS. Compare that to AMD which not only offers inferior versions of this new upscaling technology, but has locked the better, more usable versions to later cards, such as the case with FSR Redstone.


FineWine is an ethos, not a brand

In the case of my humble RTX 4060 laptop, the release of DLSS 4.5 has opened new possibilities, notably the ability to target a 4K output resolution, which was certainly not on the table when I first took this computer out of the box. We might not call it “FineWine,” but it sure smells like it to me!



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