6 ways I use Spotlight to get more out of my Mac – beyond basic search


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Jack Wallen/ZDNET

ZDNET’s key takeaways

  • MacOS Tahoe Spotlight takes the search tool to new heights.
  • The new Spotlight tool can do much more than you think.
  • By using Spotlight, you’ll work smarter and not harder.

Prior to MacOS Tahoe, Spotlight was a search tool. You could call it up with the Cmd+Space keyboard shortcut, type whatever it was you were looking for, and there it was. Before Tahoe was released, I was using a tool called Alfred because it was more like the tools I’d been accustomed to, and the previous version of Spotlight couldn’t hold a candle to those apps.

That was then, but Spotlight in the here and now is a very different beast. Since the upgrade to Tahoe, Spotlight has fallen in line with what are usually called keyboard launchers.

Also: How to make any MacOS app start at login – to save you time and clicks

I’ve been using keyboard launchers on the Linux desktop for some time, and I find them an invaluable means of making my work far more efficient. You see, keyboard launchers are much, much more than desktop search tools, although they do that as well.

Think of keyboard launchers as a special menu for actions that might normally take multiple steps to achieve.

Here’s an example I use almost daily.

On my network, I have a few Samba (SMB) servers to which I can connect and save files to and from whatever machine I happen to be using. Prior to Tahoe, to do that, I would have to open Finder, hit the Cmd+K keyboard shortcut, type the IP address, and hit Enter. It’s not a terribly lengthy process, but when I’m in a hurry, it can be a bit of a hassle.

With Tahoe, I open Spotlight, type smb://192.168.1.176 (or whichever IP address I need to use), and hit Enter. That process is considerably faster than how I used to take care of the task.

Essentially, what you’re missing out on by not using Spotlight is efficiency and simplicity. After all, isn’t the goal to work smarter, not harder? That’s what Spotlight does for you.


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Here’s another thing I do that never fails to raise my eyebrows. Say I know I wrote a document (of which I obviously do… a lot), but I can’t remember the file name.

I can, however, remember a specific phrase I wrote in the document. Let’s say the phrase is “of which I obviously do… a lot,” and I need to open the document containing that phrase. All I have to do is open Spotlight (remember, Cmd+Space), type Finder, hit Tab, and then type the phrase. Hit Enter, and almost immediately, the file in question will open.

Yeah, it’s kind of scary.


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Also: The 4 best MacOS text editors, and why you should be using one

In fact, if you can think of it, Spotlight can probably do it. For example, I use timers a lot for various reasons. If I want to set a 60-minute timer, I open Spotlight and type start timer, hit Tab, type 60, and hit Enter. That process is much faster than opening the Clock app, going to the Timer tab, and then setting one for 60 minutes.

Spotlight does things fast and with a simplicity you wouldn’t believe.


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From Spotlight, you can send emails or messages, toggle system settings, quickly launch apps, do math, view items in your clipboard, execute third-party workflows, run deep file and context searches, create new documents, and so much more.

I could even interact with AI. For example, I can type Ask Perplexity, hit Tab, type my query, and hit Enter.


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I could even interact with AI. For example, I can type Ask Perplexity, hit Tab, type my query, and hit Enter.


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Also: How I changed my default apps in MacOS – and you can too, in seconds

Or maybe I want to view my clipboard history and copy something I’d previously copied. For that, I open Spotlight and then hit Cmd+4, locate the item I want to copy, and click the associated copy icon.


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Who’d have thought things could be so easy?

Everything you do with Spotlight is faster and more effective; so much so, the more you use Spotlight, the more you’ll feel like you need to use it. To me, that’s the mark of a good feature. Apple took something fairly innocuous and made it feel necessary. To that end, I use Spotlight throughout the day, and it has made my time on MacOS so much more efficient.

If you’re not using Spotlight yet, it’s time you abandon those old ways and start working more efficiently. You’ll save time and start to get the most out of MacOS.





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Recent Reviews


I consider myself part of many fandoms. Some are from my childhood, others from college, and now, as a young adult, but they all mean something to me on some level. One of those just happens to be Star Wars.

For years, I have adored the Star Wars franchise, mainly because I grew up on those movies. But I must admit, the best Star Wars film isn’t one of the classics from the 1970s and 1980s. No, it’s actually a rather new one—and it’s time you gave it the praise it deserves.

Rogue One is the best Star Wars movie by far

It simply can’t be beaten

Jyn Erso in Rogue One: A Star Wars Story speaking to someone. Credit: Lucasfilm

So hear me out.

What are my credentials to say this? Really, none except for the fact that I grew up watching the entire franchise, as I’m sure most people reading this article did. I am a fan whose brother was obsessed with Luke Skywalker and Han Solo and whose father would meticulously quote Yoda as if he were real. I was raised on Star Wars, both the Star Wars movies and TV shows.

So I must admit that I’ve watched the first movies a few times, the prequel films many times, and, of course, the sequel movies. And they’re all great. Trust me. They are. But to me, Rogue One, otherwise known as Rogue One: A Star Wars Story, is the best film in the series.


Star Wars logo.


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Enjoy these games, you will.

You can’t really surpass some of the iconic moments that have cemented themselves into movie history from the originals, such as the legendary reveal of Darth Vader being Luke’s father, Han and Leia’s love exchange, and, of course, the epic lightsaber fights that happen in both the original films and the prequels.

But I think what makes Rogue One the best Star Wars film is that it’s the perfect movie set in the Star Wars universe, with a plot that matters without trying to be anything else. It doesn’t aim to become bigger than it originally was—a story about a group of rebels who begin the entire story of A New Hope thanks to what they did.

The characters make it so much more enthralling

My favorite ones come from here!

I think what really stands out in Rogue One is the memorable characters. One was so memorable and beloved that Disney created a critically acclaimed TV show about the character. That’s how you know they were good.

But they weren’t just well-written characters with complex backstories and interesting comedic bits. They were likable. I feel like a lot of Star Wars characters fall into an unlikable trap.

There are plenty of characters who are likable and memorable, but I’m not entirely sure their stories are as fleshed out, so we see their flaws much more easily. I honestly think a big reason fans didn’t like Rey as much was that her story didn’t feel as well-told. They tried to make her bigger than she needed to be—her original story, of just being a random girl with the Force who had no connection to anything else, felt a lot more original than her being a granddaughter of Palpatine.

That’s what makes Jyn Erso (played by Felicity Jones), the main protagonist of Rogue One, so good. Yes, she is the daughter of an Imperial scientist, but she doesn’t have any powers, secret abilities, or anything like that. She’s a rebel who aims to help and is very human and flawed but does her best. Those traits are carried out throughout every character we meet in Rogue One, including Cassian Andor (Diego Luna).​​​​​​​

The action and special effects are top-tier

The BEST blaster fights

A ship explodes from bombs in Rogue One: A Star Wars Story. Credit: Lucasfilm

I know for a fact that the sequel films fell into a bad rhythm with their action. It didn’t feel as well-choreographed or as well-executed as the special effects in previous films. But with Rogue One? It never feels like that.

I honestly believe it’s because the movie is more grounded in war than in epic space battles and moving things with the force all the time. It’s about a group of humans and droids who are trying to work together to bring an end to the Empire. Most of them don’t really have powers, and that leads to some really well-done sequences that feel real in ways where even we could relate to them.

Of course, there’s that epic final scene of Darth Vader basically destroying and killing everyone with his skills and the force, but that doesn’t feel pushed into the story. That feels authentically woven into the storyline and done in a way that shows his power and how it connects to the overall story. That’s an effective way to use that kind of power.

War-focused action with a little hint of those special effects made this so much better.

The original films are still great, but just not my favorite

Jyn and Cassian have my heart

I’m not saying I don’t love the original Star Wars movies because that is not the case. I love the originals and the sequels with a heavy passion. There’s a reason why most Star Wars board and card games are centered around those characters—we love them because we grew up with them.

From a theatrical perspective, with its compelling story, well-developed characters, and impressive effects, Rogue One stands out as the supreme leader of the series. I genuinely cannot find a fault in this film within the grand timeline of the Star Wars universe, and honestly, I wish we got more of movies like this.

Grounded Star Wars feels so much more relatable, and I think that’s a big reason why Rogue One is successful. As much as we love the powers and the Force and epic lightsaber fights, we would all most likely be like Jyn or Cassian, rebels trying to fight for the greater good. And I think that’s beautiful.

Either way, we’ll still be getting plenty of new Star Wars content soon, including a Darth Maul show, apparently. Maybe something new will surpass Rogue One. But for now, I doubt it. And if you haven’t seen Rogue One, you should check it out on Disney+.

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